Planning + Advice, 08 September 2019

The Ultimate Wedding Planning Checklist

wedding planning checklist

Congratulations! You’re engaged and now it’s time to start the happy, exciting, stressful and slightly anxiety provoking wedding planning journey! Well, don’t fear because Fund Your Wedding have a step by step guide to walk you through it all. Here’s our ultimate wedding planning checklist.

12 Month Wedding Planning Checklist

A year can feel like a lot of time but take it from us, it can pass in the blink of an eye and it’ll be over before you know it so try to cross some of the bigger things off at the earliest possible opportunity, that way you can just finalise the final details as your wedding day approaches and the ride will be a lot easier for everyone involved.

12 Months to go:

  • First and foremost, throw yourself an engagement party because helll yeeessss!! You’re getting married!
  • Determine your wedding budget
  • Prioritize what’s important to you right at the start so you don’t waste time worrying over things that don’t matter to you
  • Write your wedding guest list
  • Determine who will be in your bride tribe
  • Book your wedding venue (Ceremony & Reception)
  • Set a date
  • Create a wedding file to keep track of your spending
  • Scour Pinterest and Instagram and of course, our blog for amazing wedding inspiration

12 Things No One Tells You About Wedding Planning

11 Months to go

  • Speak to an officiant to see if they are available on the date you want to get married
  • Hire a wedding planner (optional)
  • Book a wedding photographer / videographer (The wedding venue and photographer are likely to be two of the most expensive purchases so best to get them out of the way at the very beginning. Also, photographers get booked up well in advance so make sure you book early to avoid disappointment)
  • Ask your bridesmaids to be bridesmaids

10 Months to go

  • Purchase your wedding dress. We always advise to book your venue first because if you’ve opted for a rustic barn venue, it may sway you into choosing a bohemian style dress or if you’ve opted for a classic venue, a vintage dress might match your theme. We also advise to pay for your dress early and it takes some boutiques up to 6 months to get a dress shipped which leaves plenty of time for last minute alterations etc.
  • Purchase your shoes, veil and accessories in readiness for when your dress arrives (Your dress fittings will determine how long the dress is and whether it needs taking up and you can’t do that without your shoes)
  • Book your wedding caterer. Chances are you’ve opted for a food and drinks package with your chosen venue and therefore the cost of this might have already been included when booking your venue but if you’ve opted for a venue that allows you to bring out of house caterers, make sure you decide what you want and book early to avoid disappointment)

Top Tips For Wedding Planning

9 Months to go

  • Book your wedding florist
  • Create a wedding website where guests can RSVP
  • Create a wedding registry (many wedding websites have this tool built in so your guests can view what it is you’d like)
  • Send out save the dates / invitations (you could use your wedding website as a form of invitation which will save you a heap of cash on postage fees etc.)
  • Begin compiling addresses for your wedding guests

8 Months to go

  • Once all your guests have RSVP’d, you can go ahead and book necessary accommodation (Make sure you have first dibs!)
  • Buy or rent the groom’s attire
  • Start planning the music for the ceremony, reception, first dance etc.

7 Months to go

  • Hire your venue decor i.e. table linen, chair covers, cutlery, lighting, sweet carts, marquees and anything else you wish to hire
  • Book your wedding entertainment
  • Book your hair and makeup artist
  • Decide on what the bridesmaids and groomsmen will wear and send them a final date as to when they need to order them by

6 Months to go

  • Order your wedding cake
  • Book your wedding transport
  • Order wedding stationary such as programs, menus, table numbers and place cards
  • Order any signs you’d like displayed

Free Wedding Planning Tips & Tricks

5 Months to go

  • Book a venue and set a date for the wedding rehearsal
  • Begin bridal dress fittings (make sure to bring any undergarments you will be wearing on your wedding day so you can see exactly how it all looks)
  • Order wedding favours
  • Sort out your gift list

4 Months to go

  • Book your honeymoon and accommodations
  • Discuss hen party dates and locations with the maid of honor; send her a rough guest list to help with planning
  • Get a final RSVP count so you can confirm numbers with the vendors
  • Once you have a confirmed number of guests, you can create your table plan
  • Send out rehearsal dinner invitations
  • Purchase your rehearsal dinner outfit and shoes

3 Months to go

  • Finalize ceremony details with your officiant
  • Confirm the menu details with the caterer
  • Finalize floral arrangements with the florist
  • Confirm the final details with all other wedding vendors and find out payment dates (usually 30 days before the wedding)
  • Collate a list of things you’d like photographed and give it to your photographer
  • Make sure all vendors have the contact details of your wedding planner so that if something goes wrong, they can take care of it all for you
  • Purchase your wedding rings
  • Buy thank you gifts for your bridesmaids, groomsmen, parents and anyone else you’d like to thank

Planning A Destination Wedding

2 Months to go

  • Make your final payments ahead of time
  • Make sure wedding party has received their attire, made any alterations and have any necessary accessories
  • Start breaking in your wedding shoes by wearing them around the house
  • Write your vows
  • Create a timeline to include the times the vendors should arrive and when the family and wedding guests will arrive
  • Give a copy of this timeline to the best man and your wedding planner so they have an idea of what to expect

1 month to go

  • Book your hair and makeup trial
  • Book your final dress fitting
  • See your hair stylist and book any relevant treatments such as hair extensions, colouring, highlights or just a hair cut
  • Get your marriage license
  • Get your bride tribe together to discuss everyones roles on the day
  • Go and enjoy your hen party

1 week to go

  • Book any beauty treatments i.e spray tan, waxing, eyelash extensions or a manicure
  • Pack a bag and check that everything you need is in it (whatever happens, make sure you have your wedding rings and marriage certificate with you)
  • Pack an emergency bag
  • Confirm honeymoon arrangements and pack for your honeymoon (Make sure you have all your legal documents such as your marriage certificate)

We also have another wedding planning checklist. If you want to see how it compares, click here. You can also download our wedding planning checklist for free.

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